A clear process from first conversation to monthly reporting.

ENSIGHT follows a structured process designed to understand your business, define the right scope of services, establish secure access, and create a dependable monthly bookkeeping and financial reporting workflow.

Based in New Jersey. Serving businesses virtually.

01

Discovery

The process begins with a conversation about your business, your current bookkeeping environment, what’s working, what’s isn’t, and what you would like to improve.

What We’ll Discuss

  • Business model and primary services
  • Current bookkeeping process
  • Accounting software
  • Number of bank and credit card accounts
  • Approximate monthly transaction volume
  • Current reconciliation status
  • Existing financial reporting
  • Bookkeeping pain points
  • Reporting and visibility needs
  • Desired timing and priorities

The Goal

Discovery helps determine whether ENSIGHT may be a good fit, what additional information may be needed, and whether the next step should be an assessment, cleanup review, or recurring bookkeeping proposal.

There is no obligation to proceed following the initial discovery conversation.

02

Assessment

Before recommending a service level or finalizing pricing, ENSIGHT evaluates the actual bookkeeping environment and the level of work required.

What We Review

  • Transaction volume
  • Number of financial accounts
  • Reconciliation complexity
  • Current condition of the books
  • Accounts Receivable and Accounts Payable activity, where applicable
  • Payment processors and clearing accounts
  • Accounting integrations
  • Reporting requirements
  • Existing cleanup or catch-up needs
  • Other factors affecting monthly complexity

Why It Matters

Two businesses with similar revenue can have very different bookkeeping requirements. Assessment helps ENSIGHT recommend a service level and scope based on actual accounting complexity rather than assumptions.

If significant historical cleanup is required, a separate Cleanup Diagnostic may be recommended before recurring monthly services begin.

03

Proposal

Once the scope is understood, ENSIGHT provides a written proposal outlining the recommended services, pricing, assumptions, and next steps.

Your Proposal Will Define

  • Recommended service level
  • Scope of services
  • Monthly or project pricing
  • Included deliverables
  • Reporting expectations
  • Service assumptions
  • Relevant exclusions
  • Proposed start date
  • Next steps

Clear Expectations Before Work Begins

The proposal gives you an opportunity to understand the recommended engagement and ask questions before making a commitment.

If you decide to proceed, ENSIGHT will provide the applicable engagement agreement and onboarding instructions.

04

Secure Onboarding

After the engagement is accepted, ENSIGHT coordinates the information, system access, and documentation needed to begin services efficiently and securely.

Onboarding May Include

  • Business and privacy-contract information
  • QuickBooks Online accountant access
  • Financial-account information
  • Bank and credit card statements
  • Prior bookkeeping reports
  • Payroll-provider information, where applicable
  • Tax-preparer contact information, where appropriate
  • Relevant accounting-system integrations
  • Supporting documents required for cleanup or opening balances
  • Communication preferences

A Security-Conscious Process

ENSIGHT uses appropriate access methods and structured document collection to reduce unnecessary sharing of sensitive financial information.

Clients should not send bank passwords, credit card passwords, or other sensitive login credentials through ordinary email. Where supported, accountant or delegated access should be used instead of sharing primary account credentials.

05

Monthly Close & Reporting

Once onboarding and any required cleanup are complete, ENSIGHT transitions the engagement into a consistent monthly bookkeeping and reporting process.

The Monthly Workflow

  • Review downloaded financial activity
  • Categorize and match transactions
  • Identify missing information
  • Reconcile bank accounts
  • Reconcile credit card accounts
  • Review relevant Balance Sheet activity
  • Complete the month-end close
  • Prepare agreed financial reports
  • Perform applicable financial review and analysis
  • Deliver reporting according to the agreed service level

Ongoing Communication

ENSIGHT communicates questions and missing-information requests during the monthly process so issues can be resolved before reporting is finalized.

Reporting timing depends on the selected service level and the timely receipt of required client information.

Essential: Target reporting by approximately the 20th

Growth: Target reporting by approximately the 15th

Insight: Target reporting by approximately the 10th

What ENSIGHT needs from you.

A reliable monthly process works best when information is complete, access remains current, and questions are addressed promptly.

Your Responsibilities

  • Provide timely access to required systems
  • Maintain active and accurate financial-account connections
  • Provide requested supporting documentation
  • Respond to bookkeeping questions promptly
  • Notify ENSIGHT of significant transactions or business changes
  • Review financial reports provided
  • Maintain responsibility for business decisions and account authorization

Our Responsibilities

  • Perform agreed services consistently
  • Maintain defined professional scope
  • Communicate questions clearly
  • Identify missing information when discovered
  • Reconcile applicable financial accounts
  • Deliver agreed financial reports
  • Maintain appropriate confidentiality and professional practices
  • Communicate material bookkeeping issues identified during the engagement.

Ready to take the first step?

Start with a discovery conversation. We’ll learn about your business, your current bookkeeping process, and the financial support you need.

Schedule a Discovery Call

Virtual consultations available.